Executive Assistant to CEO, Oil and Gas Producer Houston, Texas

A successful independent oil and natural gas producer active in the acquisition, exploration and development of properties in South America is looking for an Executive Assistant to support the CEO.  Great attention to detail and superior organizational skills a MUST.  The ideal candidate is also bi-lingual, English and French, preferred but not required. The office is located in the Galleria area. This is an in-person position 4 days a week, Friday 1/2 day in office.

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About the Job:

• Support the CEO as “gatekeeper” handling complex calendar management, prioritizing emails and crafting them on his behalf
• Complex domestic and international travel arrangements in multiple time zones
• Prepare CEO for client meetings and presentations as well as do research and analyze data for overall reports
• Set up weekly, monthly and quarterly staff meetings, booking conference room and assisting with organizing materials needed for the meetings
• Handle expense reporting
• Prepare conference registrations, logistics; arrange lunch, dinners and video meetings
• Travel is required on an ad hoc basis for mostly day trips, possibly a few times a month
• Ad hoc projects
• Off hour availability via cell
• On-site free fitness center, comprehensive benefits and free parking in gated garage

About You:

• A minimum of 5 years of experience as an Executive Assistant in the C-Suite
• Bachelor’s Degree preferred; Bi-lingual in English/French a PLUS
• Very detail oriented with the ability to work independently to solve problems and anticipate needs
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
• Experience handling/ managing clients with grace and diplomacy
• Experience handling and organizing team events
• A “hospitality” mentality to go above and beyond as well as a “no job too small” attitude