A private, family-owned organization is seeking an experienced Executive/Personal Assistant to provide administrative and personal support to the company’s CAO.  This position requires strong judgement and foresight for a busy Executive’s needs. Looking for a professional, mature-minded, organized assistant who can adapt well to changing priorities in a fast-paced environment.  The role is 5 days in office. The office is located near Grand Central Station and has 50 employees. The current EA has been there for 7 years.

About the Job:

¨     Coordinate correspondence on behalf of the Executive, manage calls and messages, and remain in constant communication with the Executive.

¨     Coordinate complex travel arrangements (both domestic and international) for Executive and family including private jets.

¨     Make dinner reservations

¨     Record keeping, keep bill payment schedule and prepare tax materials at year-end. Maintain all personal and business finances related to Executive.

¨     Executive is heavily involved in philanthropic efforts, and candidate will assist with fundraising tasks.

¨     Maintain files and electronic information in an organized, efficient and secure manner

¨     Prepare meeting documents for Executive

¨     Plan company and personal events, seminars, and holiday parties. Organize all related logistics, including guests list, creating invites, etc.

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Proactively manage daily calendar, identifying and mitigation potential conflicts

¨     Off-hour availability required

About You:

¨     Minimum of 10 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision) Paid Vacation, 401k, Pension Plan

Hours: 9-5