A leading investment banking, sell-side advisory and consulting firm in Irvine is looking for an Executive Assistant to the Managing Director. The firm also supports the operations of a single-family office, offering a unique opportunity to work in a dynamic, high-integrity environment at the intersection of finance, strategy, and thought leadership. The office in Irvine has 6 employees. The role is on office.

About the Job:

¨     Email Management: Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence

¨     Industry Research & Thought Leadership: Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media

¨     Real Estate Portfolio Oversight: Liaise with key stakeholders to assist with real estate and automotive portfolio management

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Proactively manage daily calendar, identifying and mitigation potential conflicts

¨     Event planning

¨     Schedule internal and external meetings

¨     Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area

¨     Process expense reports

¨     Assist with personal scheduling

¨     Ad hoc projects as needed

¨     Limited off-hour availability via text

About You:

¨     Minimum of  7 years of experience in a related support position

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox

¨     Strong writing and research skills

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision), 401K, Paid Vacation, Free Parking

Hours: 8-5