Department: Operations / Field Logistics
Location: On-Site - New Carlisle

Position Summary:

The Materials Logistics Coordinator is responsible for organizing, tracking, and managing all materials, equipment, and deliveries required on a new construction job site. This role ensures materials arrive on schedule, are stored properly, and are distributed efficiently to support project timelines and productivity. The ideal candidate is highly organized, detail-oriented, and able to work in a fast-paced construction environment while coordinating with vendors, field teams, and project leadership.

Key Responsibilities

Material Coordination & Tracking

Receive, inspect, and verify all incoming materials and equipment.
Track material quantities, backorders, shortages, and delivery schedules.
Maintain detailed logs of all materials received, stored, and issued.
Work with procurement teams to confirm purchase orders, shipping details, and required documentation.

Job Site Organization

Establish and maintain organized staging and storage areas for materials.
Ensure proper handling and storage of materials to prevent damage or loss.
Coordinate material movement around the site using forklifts, carts, cranes, and other equipment.
Support housekeeping efforts to maintain a clean and safe logistics area.

Vendor & Delivery Coordination

Serve as the primary point of contact for truck drivers, suppliers, and delivery personnel.
Schedule and communicate delivery windows to avoid site congestion.
Verify packing slips, bill of lading (BOL), and delivery documents upon receipt.
Communicate discrepancies or damaged goods to procurement or project managers.

Field Support

Deliver materials to specific work areas based on construction schedules.
Coordinate with foremen and field teams to ensure timely distribution of needed materials.
Assist field teams with identifying material needs or shortages.
Support tool and equipment distribution, tracking, and return processes as needed.

Documentation & Reporting

Maintain accurate inventory levels and weekly material usage reports.
Assist project leadership with material forecasting and planning.
Document and report damaged or incorrect deliveries.
Maintain digital or paper records for audits and project close-out.

Qualifications

High school diploma or equivalent required; Associate degree preferred.
Minimum 2–4 years of experience in construction logistics, warehousing, or material handling.
Forklift certification (or willingness to obtain).
Strong organizational and communication skills.
Ability to read packing slips, technical documents, and material specifications.
Familiarity with construction materials (mechanical, piping, electrical, structural, etc.).
Proficiency with inventory systems, Excel, or construction management software (Procore, PlanGrid, etc.).
Ability to lift 50 lbs and work in outdoor job site conditions.

Core Competencies

Attention to Detail
Time Management
Communication
Team Collaboration
Problem Solving
Safety Mindset