Director of the CEO’s Office

Position Summary

We are seeking an exceptional Director of the CEO’s Office at Langemann Inc. who will provide comprehensive support across both personal and professional responsibilities. This role requires someone who can seamlessly manage everything from daily logistics to supporting complex business initiatives, enabling the CEO to focus on the highest-impact work.

This is a relationship-based role built on trust and growing responsibility over time. You'll start by learning the CEO's priorities, preferences, and working style, with opportunities to take on increasing autonomy as the partnership develops. You will work directly with and report to the CEO.

Qualifications

The ideal candidate combines strong organizational skills with business acumen, professionalism with warmth, and meticulous execution with sound judgment.

• 5+ years as an Executive Assistant, or in a similar high-level support role

• Proven experience supporting C-suite executives in fast-paced environments

• Strong project management and organizational skills with the ability to juggle multiple priorities

• Professional written and verbal communication skills

• Experience managing complex calendars, travel, and logistics in various time zones

• Comfortable with both personal and professional tasks—no task too big or too small

• Demonstrated ability to handle confidential information with absolute discretion

• Self-starter who can work independently with minimal supervision

• Can quickly understand the CEO's preferences, priorities, and communication style

• Anticipates needs and addresses issues before they become problems

• Follows through on commitments and maintains consistency

• Knows when to handle something independently and when to escalate

• Comfortable with changing priorities and last-minute requests

• Represents the CEO well in all interactions

• Takes pride in enabling someone else's success

• Expert-level calendar management and scheduling

• Proficiency with Microsoft Office Suite and/or Google Workspace

• Experience with travel booking platforms and expense management

• Familiarity with project management and communication tools

• Ability to quickly learn new systems and software

• Understands not just tasks but the desired outcomes and impact behind every request

Key Responsibilities

• Manage a complex calendar with strategic prioritization across internal and external stakeholders

• Prepare meeting materials, attend select meetings, and manage follow-up items 

• Arrange all business and personal travel with detailed itineraries and handle real-time changes 

• Serve as primary gatekeeper; screen and prioritize emails, calls, and meeting requests 

• Draft correspondence and communications on behalf of the CEO 

• Maintain key relationships and coordinate gift-giving and follow-ups 

• Support new business initiatives and partnership discussions with research and materials preparation 

• Coordinate with legal, finance, and other departments on business matters 

• Manage special projects from initiation through completion 

• Coordinate personal appointments, household logistics, and family-related matters 

• Manage personal vendors and service providers 

• Process expenses, maintain organized records, and create systems for improved efficiency

• Develop a deep understanding of the CEO's business ventures, priorities, and strategic objectives to provide informed support and anticipate needs

• Monitor key business metrics, project timelines, and partnership developments to keep the CEO informed and prepared

• Conduct research and analysis on potential opportunities, vendors, and market trends to support business decision-making 

• Handle ad hoc requests and special projects as they arise

• Help the CEO clarify project outcomes and success criteria before execution begins

• Identify what's at risk if priorities are delayed or dropped to support decision-making and prioritization

What you will receive

• A competitive pay scale 

• Benefits 

• The opportunity to have a tangible impact on the success of the CEO

If you meet the qualifications and are inspired by purpose-driven work as an Executive Assistant to the CEO, we encourage you to apply. We would love to hear from you!