A successful, rapidly growing tech firm with a unique B to B platform is looking an assistant to support the COO. The role is in office 5 days. The office has an upbeat, fun culture and a relaxed dress code (jeans & tee shirts OK) and has an open plan and 12 employees and will be adding more in the near future. The assistant will be seated adjacent to the COO who while you are supporting him will mentor you to grow into meeting with clients and learning operations and strategic thinking. In addition to salary there is a $600 per month allowance for or food, commute, or office gadgets.

There is a fully stocked kitchen with snacks and beverages.  The office is located on Madison and 31st Street.

About the Job:

¨     Vet and prioritize the CEO’s emails and draft responses

¨     Maintain well-organized filing systems for professional records and correspondence

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Proactively manage daily calendar, identifying and mitigation potential conflicts

¨     Client invoicing

¨     Onboardings new employees

¨     Plan celebrations, team dinners and offsites

¨     Order snacks for kitchen, scheduling the cleaning company

¨     Assist with expansion to additional office floor in fall 2025

¨     Schedule internal and external meetings

¨     Process expense reports

¨     Ad hoc projects as needed

About You:

¨     Minimum of  1 year of experience in a related position or internship or work/study

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Knowledge of Google Calendar

¨     Dynamic and proactive comfortable in a fast-paced environment

¨     Self-sufficient

¨     Adept at learning new software

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 99% by the firm, $600 monthly allowance, Paid Vacation,

Hours: 9-5