A successful company that has been in business for 20 years is looking for an Executive Assistant/Project Manager to support the CEO. The company has 70 employees. The role is hybrid-3 days in office, 2 days remote.

About the Job:

¨     Vet and prioritize the CEO’s emails and draft responses

¨     Follow up with executives on behalf of the CEO om the status of projects

¨     Circulate transcripts of executive meetings

¨     Consolidate info from vendors into spreadsheets

¨     Prepare and edit correspondence, reports, and presentations

¨     Maintain well-organized filing systems for professional records and correspondence

¨     Handle confidential and sensitive information with discretion

¨     Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨     Plan events (conferences and an annual meeting) and be an integral influence for company morale

¨     Coordinate Board meetings, prepare materials and attend

¨     Proactively manage daily calendar, identifying and mitigation potential conflicts

¨     Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items

¨     Planning and executing internal and external meetings and events

¨     Schedule internal and external meetings

¨     Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible

¨     Process expense reports

¨     Ad hoc projects as needed

¨     Limited off-hour availability via text

About You:

¨     Minimum of  8 years of experience in a related support position

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Sense of humor

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor

¨     Proactive go-getter; no task is too big or too small

¨     Outstanding communication skills

Salary, Benefits (medical, dental, vision), Life Insurance, 401K, Disability, Paid Vacation plus federal holidays