Office Coordinator & Executive Support Administrator

Location: Austin, Texas

About Dalgleish Construction

Founded in 1981 in Austin, Texas, Dalgleish Construction brings architectural visions to life through craftsmanship and collaboration. We specialize in high-end residential projects that demand precision, artistry, and an unwavering respect for design. Every home we build reflects a relentless commitment to quality and lasting relationships.

We are looking for the most talented people in the industry — those who thrive at the intersection of the art and science of building, who find joy in the process, and who are energized by doing what others consider impossible.

At Dalgleish, we are guided by core principles that define how we work and why we excel: we Sweat the Details to elevate every decision and finish, Seek to Serve by honoring the trust placed in us, Do Hard Things by thriving on challenges, and Leverage the Lessons by learning from every experience to continually improve. These values aren’t slogans — they are lived daily in the way we build, collaborate, and grow.

Let us tell you more about the opportunity to work with this great team!

Overview

The Office Coordinator & Executive Support Administrator is the welcoming face of Dalgleish Construction and a trusted partner to our leadership team. This position blends hospitality, organizational excellence, and hands-on administrative support for both the business and our Founder.

This role requires a polished, service-minded professional who enjoys variety, thrives in a fast-paced, entrepreneurial environment, and takes genuine pride in creating order and calm amid the busyness of each day. The Office Coordinator will manage the daily rhythm of the office, assist with company events and culture initiatives, provide administrative support to the Founder’s Executive Assistant, and lend assistance to the VP of Business Operations.

Success in this role comes from reliability, discretion, and a sincere desire to help others succeed. The ideal candidate is steady under pressure, friendly and professional in demeanor, and motivated by the satisfaction that comes from keeping people, priorities, and processes running smoothly.

Key Responsibilities

Office Coordination & Hospitality

• Serve as the first point of contact for guests, clients, and vendors—offering a warm, professional welcome that reflects the Dalgleish brand.
• Manage front desk operations, phone coverage, deliveries, and mail distribution.
• Maintain office organization, supplies, and cleanliness to ensure a polished and efficient workspace.
• Maintain the kitchen and common areas, ensuring they are clean, stocked, and welcoming; oversee snack and beverage inventory and restocking.
• Coordinate facility and vendor needs, including maintenance and service providers.
• Assist with office systems, shared resources, and internal communication to keep operations running smoothly.
• Support the planning and coordination of company events, meetings, and culture initiatives alongside the VP of Business Operations.
• Maintain a comfortable, hospitable environment that represents the culture of the company.

Executive & Leadership Support

• Provide administrative assistance to the Founder’s Executive Assistant, ensuring seamless support of the Founder during her absence and upon her return.
• Assist with scheduling, calendar management, travel coordination, and meeting preparation for the Founder and leadership team.
• Perform occasional personal assistant tasks for the Founder, such as coordinating errands, arranging appointments, picking up lunch, or assisting with vehicle care.
• Provide daily support for the Founder’s dogs, including walks, feeding, and general caretaking while they are in the office.
• Anticipate needs and ensure the Founder’s schedule, workspace, and daily operations run smoothly.
• Support the VP of Business Operations with company communications, logistics, and documentation.
• Handle confidential information with discretion and professionalism.

Administrative & Financial Support

• Provide light bookkeeping and administrative assistance, including processing invoices, expense reports, and tracking receipts.
• Support company culture initiatives and events, including birthdays, team lunches, and holiday gatherings.
• Maintain and update company contact lists, shared drives, and administrative systems.
• Assist with HR and office-related administrative tasks as needed to support smooth day-to-day operations.

What Success Looks Like

• Guests, vendors, and team members experience warmth, professionalism, and a sense of care in every interaction.
• The office environment—including kitchen and common areas—is organized, stocked, and running seamlessly.
• Company events and internal communications happen smoothly and with attention to detail.
• The Founder and leadership team feel supported and well-coordinated through effective collaboration with the Executive Assistant.
• Administrative, bookkeeping, and personal assistant tasks — including care of the Founder’s dogs — are handled accurately, efficiently, and with discretion.
• Priorities are anticipated and addressed before being asked — demonstrating initiative, reliability, and judgment.

Qualifications

• 8+ years of experience in an administrative, office management, or executive support role.
• Strong organizational and multitasking skills; able to pivot quickly while maintaining focus on key priorities.
• Excellent communication skills and professional demeanor.
• Proficient with Microsoft Office Suite; experience with project management or accounting software a plus.
• High level of discretion, integrity, and trustworthiness.
• Outgoing and positive attitude and team-oriented mindset with a genuine service orientation.
• Comfortable around dogs and willing to assist with their daily care.
• Thrives in a busy, entrepreneurial environment with changing priorities.

Reporting Structure

Reports to the VP of Business Operations, with collaborative support responsibilities for the Founder’s Executive Assistant and Founder & CEO.