Administrative Marketing Coordintator

KIT Recruitment

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Administrative Marketing Coordintator

Mississauga, ON

IDj-6966Posted 10/27/2025

We are seeking a detail-oriented and organized Coordinator to support daily operations for the recruitment and marketing teams. This position plays a key role in keeping systems up to date, managing job postings, coordinating interviews, and assisting with invoicing and marketing initiatives.

Coordinator Details

Permanent, full-time role with a remote work setup
Competitive compensation at $25/hour
Two weeks’ vacation plus statutory holidays
Flexible hours at 30–40 hours per week*
Fast-paced, professional environment ideal for someone who enjoys multitasking and being part of a collaborative recruitment team

Coordinator Responsibilities

Support daily administrative operations for the recruitment team
Create, format, and post job descriptions across platforms (Indeed, LinkedIn, company website)
Maintain accurate candidate and client records within the Top Echelon CRM
Schedule interviews and send confirmations through Outlook and Microsoft Teams
Assist in managing social media content and marketing materials via Canva, ensuring brand consistency
Generate, update, and track invoices in Excel
Organize and maintain digital filing systems and candidate records
Draft candidate bios, summaries, and internal communications
Monitor job board performance and refresh postings as needed
Provide general administrative and clerical support across departments
Complete other ad hoc tasks or special projects as required

Administrator Qualifications

Minimum 2 years of administrative or coordination experience in an office or recruitment environment
Strong proficiency in Microsoft Office Excel, Outlook, Teams
Knowledge with Canva and social media/job posting tools (LinkedIn, Indeed)
CRM experience (Top Echelon or similar ATS)
Excellent organizational skills and keen attention to detail
Strong written and verbal communication skills
Ability to multitask and prioritize effectively in a fast-paced setting
Reliable, adaptable, and proactive team player

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