Create a welcoming environment for staff and visitors

Assist in the preparation of reports, proposals, presentations, and budgets

Maintain records and other documents in both digital and hard copy formats

Conduct research related to technologies, business opportunities, and market landscape

Coordinate with the administrative team and other staff to ensure critical tasks are performed according to established processes

Take and transcribe meeting notes

Manage email and calendars as needed

Support office operations and procedures, including accounting, purchasing, inventory, human resources, and visitor assistance

Assist in HR functions such as onboarding/offboarding, payroll, training coordination, annual evaluations, and benefits management

Provide support with financial administration, including budgets, contracts, payroll, and purchasing

Contribute to accounting duties such as bookkeeping, audits, and filing as required

Perform office support activities such as answering phones, directing calls, handling inquiries, reviewing correspondence, and distributing packages

Schedule meetings, maintain calendars, and arrange travel

Help ensure facilities are clean, well maintained, and safe

Participate in planning and executing company events, celebrations, and conferences

Perform other administrative duties as assigned

High School Diploma with at least 5 years of directly related experience

Strong communication skills, both written and verbal

Ability to create, compose, and edit professional documents

Strong attention to detail and organizational skills

Ability to maintain confidentiality and handle sensitive information

Solid understanding of HR processes and best practices

Hands-on accounting knowledge, including data entry, purchasing, reconciliations, and familiarity with purchase orders, invoices, and bills

Proficiency with QuickBooks is strongly preferred

Proficiency with Microsoft Office Suite