Manage the daily operations of the support team, including workload coordination

Provide supervision, guidance, and coaching to administrative staff

Organize and facilitate regular team meetings

Evaluate, mentor, and train support staff, ensuring expectations and goals are met

Conduct or coordinate training sessions on office procedures and software applications

Plan and manage office events such as meetings, interviews, orientations, and training sessions

Collect, organize, and maintain information using computer systems and filing processes

Oversee office supply management and equipment maintenance

Administer budgets for supplies, equipment, and contracts

Maintain and update internal reference systems, ensuring staff are trained on their use

Manage special projects as assigned by leadership

Analyze internal processes and recommend/implement operational improvements

Oversee facility maintenance to ensure safety, security, and proper upkeep

Bachelor’s degree in business administration, project/office management certification, or equivalent leadership experience

Minimum 5 years of administrative or office management experience (design, construction, or related industry preferred)

Experience supporting engineers, architects, or contractors in the built environment is highly desirable

Strong proficiency in Microsoft Office Suite and project information management platforms

Excellent communication skills across all organizational levels

Proven leadership skills with strong time, task, and resource management abilities

Skilled at managing multiple projects and meeting deadlines

Dependable, trustworthy, and highly organized

Monday – Thursday, 7:30 AM – 5:30 PM

Friday, 7:30 AM – 11:30 AM