Sr. Architect – Proposal Tools, Automation & Vendor Management

Employment Type: Full-TimeRelocation Assistance Available: NoJob ID: 3319796

Hybrid role requiring 3 days a week in office

Job Description

Our Award-Winning Client is seeking a Sr. Architect – Proposal Tools, Automation & Vendor Management to join their team. This is a hybrid role, requiring three days in the office and two days remote. Office space is available in Overland Park, KS, or Bellevue, WA.

This role is instrumental in managing proposal development, optimizing bid processes, and leveraging automation tools to enhance efficiency. The Sr. Architect will be responsible for selecting, integrating, and maintaining software solutions that drive proposal automation while managing vendor relationships to ensure cost-effective, high-quality services that maximize bid success rates.

Key Responsibilities

Software Tools & Technology Management:

• Evaluate, select, and implement bid and proposal automation solutions (e.g., RFx management tools, AI-driven content libraries, CRM integration).
• Maintain and improve existing proposal management tools to enhance operational workflows.
• Ensure compliance with data protection policies and cybersecurity best practices in collaboration with IT and security teams.
• Develop and manage digital repositories for bid templates, pricing models, and past proposals.

Proposal Automation & Solution Architecture:

• Architect and optimize automation strategies for bid workflows using AI, machine learning, and process automation technologies.
• Define and implement scalable content management systems for proposal and RFP responses.
• Integrate proposal automation platforms with CRM and document management systems.
• Collaborate with developers and vendors to enhance system customization and integration.

Vendor & Stakeholder Management:

• Identify, negotiate, and manage relationships with third-party vendors providing bid-related software and services.
• Ensure vendors meet performance, compliance, and security requirements.
• Conduct market research to evaluate emerging technologies that enhance bid processes.
• Oversee contracts, SLAs, and procurement processes related to bid management tools.

Who You Are:

• Curious & Driven: You thrive in fast-paced environments, eager to learn and master technical subjects.
• Competitive & Solutions-Oriented: You focus on driving efficiencies that provide a competitive advantage.
• Collaborative & Engaging: You work seamlessly in team settings and actively participate in meetings.

Key Skills & Competencies:

• Expertise in RFx processes and bid management automation tools (e.g., Loopio, Qvidian, Responsive)
• Proficiency in CRM platforms such as Salesforce and experience with API integrations & workflow automation (e.g., Power Automate)
• Familiarity with AI-driven proposal writing tools and workflow optimization

Minimum Qualifications:

• Experience: 5+ years in bid management, proposal automation, or procurement technology
• Technical Skills: Advanced proficiency in MS Office Suite, proposal automation platforms, and content management systems
• Education: Bachelor’s degree in marketing, communications, business, or a related discipline (or equivalent experience)
• Legal Requirements: Must be at least 18 years old and authorized to work in the U.S.

Candidate Profile:

• Seniority Level: Mid-Senior
• Management Experience: Not required
• Travel Required: Yes
• Security Clearance: Not required
• Visa Sponsorship: Not available

Job ID: 3319796

Resumes will be maintained in strict confidentiality until such time as there is a detailed discussion regarding a specific opportunity, and both parties mutually agree to proceed. New opportunities are received daily. If your professional background closely aligns with our client’s requirements, we will reach out to initiate further discussions.