Job Summary: 

The Accounts Receivable Clerk is responsible for accurately processing incoming payments, maintaining customer accounts, and supporting the overall cash flow of the organization. This role involves posting transactions, resolving billing issues, generating invoices, and following up on overdue accounts to ensure timely collection.

Supervisory Responsibilities: No   

Job Classification: Permanent Full Time, FLSA Non-Exempt 

Duty Station: Oklahoma City, OK  

Travel: Up to 10%  

Duties/Responsibilities:  

• Generate and distribute customer invoices in a timely and accurate manner.
• Post payments received via check, ACH, wire, or credit card to customer accounts.
• Monitor customer accounts for outstanding balances and follow up on overdue payments.
• Maintain accurate and up-to-date customer records in the accounting system.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Respond to customer inquiries related to billing or payments professionally and promptly.
• Prepare aging reports and assist management in analyzing outstanding receivables.
• Assist with month-end closing processes related to AR.
• Support audits by providing required documentation and explanations.
• Work collaboratively with sales and customer service teams to resolve payment or invoice discrepancies.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

Required Skills/Abilities:  

• Effective communication, organization, and relationship-building skills are essential for this role. 

• Excellent verbal and written communication skills. 

• Knowledge of basic accounting principles and AR processes.
• Advanced Excel skills and experience with financial reporting tools.
• Excellent time management skills with a proven ability to meet deadlines and manage multiple priorities  

• Experience working with small business set-asides (e.g., 8(a), SDVOSB).
• Knowledge of GSA schedules and IDIQ contract vehicles.
• Track record of successful DCAA audits and incurred cost submissions.
• Proficient in accounting software and ERP systems (e.g., QuickBooks, NetSuite, Deltek, SAP).
• Proficient with Microsoft Office Suite or related software
• Ability to function effectively and contribute as a member of a high performing team 

Education and Experience:  

• Required: Associate’s degree in accounting, Finance, or related field

• Required: Minimum 1–3 years of experience in accounts receivable or general accounting.

• Preferred: Bachelor’s degree in Accounting, Finance, or related field

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• This job operates in a fast-paced, collaborative environment.
• This role routinely uses standard office equipment such as computers, phones, etc. 

Benefits:  

Eligible employees receive the following benefits: 

• Health, Dental and Vision Insurance 

• Health Savings Account (HSA) 

• MDLIVE 

• Benefit Hub 

• Paid Annual Leave/PTO 

• Paid Sick Leave 

• Paid Holidays 

• 401(k) 

• Basic Life 

• Voluntary Life Insurance 

• Accident Insurance 

• Short Term Disability 

• Long Term Disability 

• Employee Assistance Program (EAP) 

Pre-employment Requirements 

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process 

Drug and Alcohol Testing Policy 

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice. 

EEO Statement 

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

About Chloeta 

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.