Job Summary   

The Environmental Aide will support the Infrastructure and Environmental (INE) team with the planning, organization, and execution of projects for various clients on a national basis. The ideal candidate for this position will be comfortable in a matrix environment and capable of assisting with production, data entry, and administrative objectives to meet client expectations through timely deliverables.  The position offers an excellent opportunity for individuals interested in environmental policy, National Environmental Protection Act (NEPA) compliance, and project management.    

Supervisory Responsibilities: None  

Job Classification: Part Time, FSLA Non-Exempt   

Duty Station: Remote  

Travel: Up to 10%   

Duties/Responsibilities   

• Supports the INE Team with administrative tasks, project setup and controls, Graphic Information System (GIS) coordination, and contract management via existing company systems.   

• Assists with monitoring project progress, scheduling meetings, and maintaining project documents and reports.    

• Performs routine quality assurance functions including technical writing reviews of project deliverables.    

• Assists with administrative tasks including monthly invoice preparation, expense tracking, meeting scheduling, project filing tasks, etc.    

• Tracks and provides detailed reports on project progress, completes meeting minutes, and contributes to client and internal briefing documents and presentations.      

• This Position Description (PD) is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.    

Required Skills/Abilities   

• Ability to review, edit, and finalize a variety of technical environmental documents for clarity and consistency and to proofread and correct errors based on client-approved style guides.   

• Ability to simultaneously review and edit multiple documents at varying stages of the document writing process.   

• Ability to effectively manage time to meet deliverable targets and deadlines, work well under time constraints, balance multiple priorities, and track progression of various documents and project tasks concurrently.    

• Excellent technical writing/editing and strong verbal and written communication skills.   

• Ability to compile and evaluate information presenting the results clearly and concisely to various audiences.   

• Expert Proficiency with Microsoft Office Suite and possesses the demonstrated ability to formulate documents from scratch in Smartsheet, Excel, or a related software program to track deliverables, schedules, etc.   

• Strong attention to detail, analytical skills, and problem-solving skills.    

• Able to work independently and as part of a team.    

• Ability to quickly learn about the project deliverables being provided to clients.    

Education and Experience   

Required: High school diploma or GED   

Preferred: Experience with Microsoft Project and Smartsheet; coursework in environmental science, natural resources, or related field.   

Physical Requirements   

Prolonged periods sitting at a desk and working on a computer.    

This role routinely uses standard office equipment such as computers, phones, etc.   

Pre-employment Requirements    

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings:  government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.   

Drug and Alcohol Testing Policy   

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice.