Job Summary 

The Accounting Specialist III will play a pivotal role in managing day-to-day office operations while maintaining rigorous financial oversight of credit card charges by field teams and coordinating with department managers to achieve adherence to policy and other Accounting Administrative duties. This role requires 5–10 years of accounting experience and a deep understanding of expense management. The ideal candidate will be proactive, detail-oriented, and capable of supporting a distributed team of field team who regularly submit invoices and expense claims via company-issued credit cards. 

Supervisory Responsibilities: No 

Job Classification: Permanent Full-Time, FLSA Exempt

Duty Station: Chloeta Headquarters, Oklahoma City, OK  

Travel: Up to 10%  

Duties/Responsibilities: 

• Manage accounts payable/receivable, reconciliations, and month-end close processes. 

• Oversee credit card usage and ensure timely submission and approval of expense claims. 

• Review and process agent-submitted invoices and expense reports in the ERP system. 

• Monitor compliance with company financial policies and procedures. 

• Assist in budgeting, forecasting, and financial reporting. 

• Serve as the primary administrator for the company’s ERP expense module. 

• Train field team on proper expense submission protocols and troubleshoot issues. 

• Collaborate with IT and finance teams to optimize ERP workflows and reporting. 

• Coordinate office operations, supplies, and vendor relationships. 

• Support HR functions such as onboarding and credit card policy. 

• Maintain organized records and documentation for audits and internal reviews. 

• Act as a liaison between Departments (Verticals) and the Accounting Department. 

• Provide guidance on allowable expenses, documentation standards, and reimbursement timelines. 

• Ensure timely resolution of discrepancies or disputes related to expense claims. 

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. 

Required Skills/Abilities 

• Familiarity with remote or distributed team environments. 

• Experience with financial audits and compliance. 

• Advanced Excel skills and comfort with financial data analysis. 

• Excellent organizational, communication, and problem-solving skills. 

• Ability to work independently and manage multiple priorities. 

Education and Experience 

• Required: Bachelor’s degree in Accounting, Finance or proven on the job experience. 

• Required: 5–10 years of accounting experience, preferably in a consulting or professional services environment. 

• Required: Strong proficiency with ERP systems (e.g., Costpoint, NetSuite, SAP, Oracle, or similar). 

• Required: Experience managing corporate credit card programs and expense reporting. 

Physical Requirements 

• Prolonged periods of sitting at a desk and working on a computer 

• This role routinely uses standard office equipment such as computers, phones, etc. 

Benefits 

Eligible employees receive the following benefits: 

• Health, Dental and Vision Insurance 

• Health Savings Account (HSA) 

• MDLIVE 

• Benefit Hub 

• Paid Annual Leave/PTO 

• Paid Sick Leave 

• Paid Holidays 

• 401(k) 

• Basic Life 

• Voluntary Life Insurance 

• Accident Insurance 

• Short Term Disability 

• Long Term Disability 

• Employee Assistance Program (EAP) 

Pre-employment Requirements 

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process. 

Drug and Alcohol Testing Policy 

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice. 

EEO Statement 

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

About Chloeta 

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.