Executive Assistant

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Executive Assistant

IDj-10495Posted 6/4/2025

Executive Assistant to the CEO & COOLocation: Chicago, IL (On-site Tues–Thurs, hybrid Mondays & Fridays)Type: Full-Time

Why You’ll Love This Role:

✨ Flexible hybrid schedule🩺 Health, dental & vision benefits📈 401(k) with company match🌴 Generous PTO & parental leave📚 Leadership coaching & development🍎 Premium snacks & stocked kitchen🎉 Culture events & All Hands planning

We’re seeking a high-EQ, highly organized Executive Assistant to support two senior leaders—our CEO and COO—and keep priorities running smoothly across a fast-paced, people-driven company.

You’ll serve as the ultimate right hand: anticipating needs, organizing chaos into clarity, and moving projects forward. You’ll own everything from travel coordination to leadership meeting prep to office culture logistics.

What You’ll Do:

Manage complex calendars, travel, and scheduling
Prepare executive briefings, updates, and meeting notes
Coordinate events, board meetings, and team celebrations
Support Chicago office hospitality and day-to-day operations
Maintain internal/external relationship trackers (CRM/Notion)
Liaise with key stakeholders, handling communications with polish
Manage expenses, planning cadences, and follow-through

You Bring:

Experience supporting C-level or senior leaders
Grace under pressure and top-tier organization skills
Strong communication and confidentiality instincts
Proficiency with Google Suite, Slack, and Notion

Salary: Competitive based on experience and location.

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