Job Summary: 

The Proposal Writer I is a critical function on the Bids & Proposals (B&P) Team within the Business Development (BD) Group. Proposal Writer I will create and revise documents such as bids, technical proposals, market research responses and other technical documents for clients. This position plays a key role in developing quality written documents in a fast-paced and deadline-driven environment as part of a high-performing team.   

Supervisory Responsibilities: No 

Job Classification: Permanent Full Time, FLSA Exempt

Duty Station: Oklahoma City, OK 

Travel: Up to 10% 

Duties/Responsibilities:  

• Composes high quality and responsive technical documents such as bids, technical proposals, market research responses and other technical documents for business opportunities. 

• Formats proposals to meet client requirements. 

• Supports Chloeta’s various BD strategies and initiatives by producing high quality and technically responsive proposals and related materials that articulate Chloeta’s strategic messaging in a clear and persuasive manner: 

• Writes clear, compliant, compelling, persuasive, and articulate proposal sections. 

• Carefully checks work for grammatical errors, inaccuracies, and consistency. 

• Ensures content aligns with solicitation requirements. 

• Adjusts tone and verbiage to meet client needs and to ensure understanding. 

• Consult Project Management Organization, Subject Matter Experts (SME) and BD Senior Managers regarding specific processes, capabilities, and proposal requirements. 

• Conducts and documents research on a variety of topics to include market competitors, technical processes, and Chloeta’s service offerings. 

• Organizes writing processes to meet inflexible and demanding project timelines and proposal deadlines. 

• Participates in daily and weekly collaborative meetings within the BD Group. 

• Incorporates feedback and comments from B&P leadership, Senior Management Team (SMT) and clients to continually improve proposal library and proposal creation processes. 

• Keeps BD Group leaders informed of progress on B&Ps and follows Group processes. 

• This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the individual. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.  

Required Skills/Abilities:  

• Ability to work collaboratively as part of a high-performing team. 

• Strong communication skills (both verbal and written) and highly effective interpersonal skills to carry out daily interactions with teammates and collaborators. 

• Excellent and dynamic writing, editing, grammatical, communication, and organizational skills 

• Ability to accept and implement feedback. 

• High level of attention to detail. 

• Ability to multi-task and work in a dynamic, fast-paced environment using organizational and prioritization skills to meet deadlines. 

• Ability to present complex data and processes in clear, concise text. 

• Ability to edit and proofread work of colleagues and self. 

• Proficiency in Microsoft Office Suite, Adobe, Costpoint and other technology platforms. 

Education and Experience:  

• Required: Some college and three (3) years of relevant experience  

• Required: Experience working in a fast-paced office environment with frequent deadlines 

• Preferred: Bachelor’s degree and three (3) years of relevant employment experience    

Physical Requirements    

• Prolonged periods of sitting at a desk and working on a computer   

• This role routinely uses standard office equipment such as computers, phones, etc.   

Benefits    

Eligible employees receive the following benefits:    

• Health, Dental and Vision Insurance    

• Health Savings Account (HSA)    

• MDLIVE   

• Benefit Hub  

• Paid Annual Leave/PTO   

• Paid Sick Leave    

• Paid Holidays    

• 401(k)    

• Basic Life    

• Voluntary Life Insurance    

• Accident Insurance    

• Short Term Disability   

• Long Term Disability   

• Employee Assistance Program (EAP)    

 Pre-employment Requirements    

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all the following pre-employment background screenings:  government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check.  In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work.  Additionally, employees are required to complete the federal I-9/E-Verify process.