Conduit HR Consulting Boutique
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Accounts Associate
Mississauga, ON
IDj-3796Posted 9/27/2024
Overview:Conduit HR is a HR firm specializing in recruitment services and human resources consulting support. We are based in the GTA and serve clients across the nation. Our client is the industry leader in supplying, installing and servicing overhead doors, docks and gate solutions for commercial and industrial facilities since 1912. They are seeking a talented and motivated Account Associate, reporting to the Controller.
 
We work to attract, develop, and retain highly qualified individuals representing the diverse communities in which we live. Employment policies and decisions on employment and promotions are based on merit, qualifications, performance, and business needs of our clients.
 
About the Role:This individual will perform accounting and clerical duties related to the efficient maintenance and processing of accounting transactions. The individual will be responsible for all vendor management and payment processing for the organization, report compilation, invoicing and other related duties.
 
Roles and Responsibilities
 
  • Processing all vendor bills and entering in accounting system
  • Review of vendor statements on a monthly basis and ensuring any errors are corrected
  • Resolving discrepancies between purchase orders and vendor bills
  • Responding and resolving vendor inquiries via email and telephone
  • Completing bi-weekly cheque runs and managing all out-going mail
  • Vendor creation and maintenance in QuickBooks for proper remittance
  • Collecting and maintaining all required vendor documentation (EFT information, COI’s etc.)
  • Updating vendor terms and contact information to ensure accuracy
  • Daily posting of cash receipts / payments from customers
  • Weekly collection calls and emails on assigned accounts
  • Investigating service issues with Service Manager on outstanding invoices
  • Forwarding any problem accounts to appropriate managers with relevant backup
  • Assisting with invoicing duties as required
  • Maintaining inventory of office supplies and replenishing as required
  • Creating reports as requested by the Controller
  • Back up for AR invoicing
  • Assist with 3rd party compliance customers
Experience:
  • Minimum 3 years accounting / accounts payable/accounts receivable experience
  • Accurate data entry and attention to detail
  • Strong organization and time management
  • Ability to work in a fast-paced environment
  • Experience working with QuickBooks or related accounting software a plus
  • Experience in construction, manufacturing and financial industry (preferred)
Skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Analytical, evaluation and negotiation skills
  • Proficient in Microsoft Office (Word, Excel, Outlook, and Project)
  • Proficient with QuickBooks
  • Proficient with common business practices relating to the purchase, pricing, terms of contracts, shipment, taxes, and payment for products and services
  • Highly organized
  • Must be able to work effectively with minimal supervision
Working Location: On site/In person/full time position
 
Additional InformationThis is a Temp to Perm position (3 months) with a high possibility of moving to full time permanent employment
 
Benefits: Eligible for vacation/ benefits upon full time permanent employment
 
Work Schedule:
  • 8:00 am to 5:00 pm with a 30-minute break
  • Monday to Friday
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