OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION OVERVIEW:

Our client, a leading law firm with a commitment to excellence and innovation, is seeking a highly skilled Legal Administrative Assistant for its Tampa office. The ideal candidate will have at least 4 years of experience working in a legal administrative role, with a focus on litigation in both state and federal courts. Experience in trial preparation is preferred.

This position requires a proactive, flexible individual with strong organizational and communication skills. Candidates must be proficient in Microsoft Office applications and familiar with document management systems such as iManage.

Key Responsibilities:

• ·       Document Management: Assist attorneys in preparing, proofreading, and revising legal documents; manage and organize electronic documents.
• ·       Scheduling & Calendaring: Schedule court appearances, depositions, and related meetings; manage attorney calendars.
• ·       eFiling: Handle electronic filing of documents with Federal and Florida State courts.
• ·       Client Billing & Time Entry: Enter time and assist with client billing processes.
• ·       File & Record Maintenance: Maintain and organize client files and records.
• ·       New Business Intake: Assist with new business intake, including submission of conflicts checks.
• ·       Travel & Meeting Coordination: Schedule travel, appointments, and meetings for attorneys.
• ·       Backup Support: Provide backup support for other Legal Administrative Assistants when necessary.

Qualifications:

• ·       Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation in both state and federal courts.
• ·       Trial preparation experience is preferred.
• ·       Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; experience with iManage or Filesite is a plus.
• ·       Ability to multi-task, prioritize, and meet deadlines based on business needs.
• ·       Excellent organizational and communication skills with attention to detail.
• ·       Must be proactive and flexible, with the ability to work well in a team environment.

Standard hours of work: Monday through Friday, 7:00AM–5:30PM. Some late nights and weekends may be required.

Must be able to lift and move up to 25 pounds at times.

Travel may be required up to 10% of the time.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.