OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION OVERVIEW:

Our client, a leading law firm with a commitment to excellence and innovation, is seeking an Office Services Assistant for its Tampa office. The ideal candidate will provide crucial support in maintaining smooth office operations, assisting with a variety of tasks related to document production, equipment maintenance, and office supply management. The candidate must be detail-oriented, organized, and customer-service driven, with flexibility to work overtime when necessary.

Key Responsibilities:

• ·       Document Production: Prepare copies, faxes, and scans as requested.
• ·       Mail Handling: Sort and distribute mail; prepare overnight packages for shipping.
• ·       Office Supply Management: Stock and take inventory of office supplies.
• ·       Conference Room Setup: Assist in setting up and breaking down conference rooms for meetings and events.
• ·       Daily Maintenance: Stock paper in copiers and printers across three floors and check conference rooms for cleanliness.
• ·       File Storage: Transfer storage file boxes as needed.
• ·       Office Services Coverage: Provide coverage for Office Services department at the second Tampa office as required.
• ·       Customer Service: Perform all duties with a positive customer service approach.
• ·       Other Duties: Additional office services-related tasks as assigned.

Minimum Requirements:

• ·       High School Diploma or equivalent experience.
• ·       Minimum of 2 years of office services experience (experience in a law firm or professional organization preferred).
• ·       Knowledge of copiers, printers, faxes, and other office equipment.
• ·       Proficiency in Microsoft Office (Word, Excel).
• ·       Ability to lift 50 lbs. unassisted.
• ·       Valid Florida Driver's License required.
• ·       Strong team player with the ability to multi-task and prioritize tasks.

Physical Requirements:            

·       Ability to sit or stand for extended periods.

·       Moderate or advanced keyboard usage.

·       Standard hours of work: Monday through Friday. Some late nights and weekends may be required.

·       Must be able to lift and move up to 25 pounds at times.

·       Travel may be required up to 10% of the time.

·       The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.