OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION OVERVIEW:

Our client, a leading law firm with a commitment to excellence and innovation, is seeking a experienced Legal Administrative Assistant for its Tampa office. The ideal candidate will have at least 4 years of experience in a legal administrative role with a focus on litigation. This position requires someone who is proactive, detail-oriented, flexible, and a strong team player with excellent organizational and communication skills.

Key Responsibilities:

• ·       Document Preparation: Assist attorneys in preparing, proofreading, and revising legal documents.
• ·       Scheduling & Calendaring: Schedule court appearances and depositions; manage calendaring and docketing for litigation matters.
• ·       eFiling: Handle electronic filing of documents in Federal and Florida State courts.
• ·       Billing & Time Entry: Enter time and assist with client billing tasks.
• ·       File Maintenance: Organize and maintain client files and records.
• ·       Vendor Invoice Processing: Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices; monitor payment status.
• ·       New Business Intake: Assist with submission of new business intake and conduct conflicts checks.
• ·       Travel & Meeting Coordination: Schedule travel, appointments, and meetings for attorneys.
• ·       Expense Processing: Process expense reports in a timely manner.
• ·       Attorney Calendar Management: Maintain attorneys’ calendars and contact lists.
• ·       Backup Support: Provide backup coverage for other Legal Administrative Assistants as needed.

Qualifications:

• ·       Minimum of 4 years of experience as a Legal Administrative Assistant with a focus on litigation.
• ·       Proficient in Microsoft Word, Excel, and Outlook; experience with iManage is a plus.
• ·       Experience with eFiling in Federal and Florida State Courts.
• ·       Strong organizational, multi-tasking, and prioritization skills.
• ·       Excellent communication and interpersonal skills.
• ·       Ability to work well under pressure and meet deadlines.
• ·       A proactive, flexible, and team-oriented approach to work.

Standard hours of work: Monday through Friday, 7:00AM–5:30PM. Some late nights and weekends may be required.

Must be able to lift and move up to 25 pounds at times.

Travel may be required up to 10% of the time.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.